Event Health and Safety Management at Festival of Light

Background

In the first part of 2019 our sister company We Are Placemaking worked with Hammerson on the Festival of Light in Southampton, Birmingham and Dundrum. The team at the Fair looked after the event health and safety management requirements for the festivals.

Challenge

  • Airports in 3 major cities and interference with lights
  • Birmingham Weather – Storm Freya, 55-65mph winds
  • Potential crowd disorder from local football derby, issues with this in the past
  • Birmingham site split over two levels of flooring, ensuring the safety of participants on the balcony level
  • Area Locality – Asset at risk due to outdoor installations and increasing numbers of homeless in the area.
  • Vehicle access issues to site in Dundrum
  • Late turn up of consignment trucks
  • Creating safe separation of installations for the enjoyment of adults and children

Delivery

  • Full successful health and safety management for all three events
  • Wind Management plan, extra ballasting, IBC and additional work hours with short notice to manage the safety of the site with unexpected weather conditions
  • Deployment plan and participant safety focus to mitigate potential crowd disorder
  • Coordination with airport authority
  • Traffic management plan – safely moving kit across a main road due to vehicle access restraints, extra staff as banksmen
  • Safe use of forklift and other machinery in a pedestrian precinct
  • Staff management over short term notice reduced build period, shift system implemented to avoid rushing, stress and potential accidents and injuries.
  • Only one day closed at Birmingham festival despite extreme weather conditions.
  • Dynamic approach to safe separation with increased signage and monitoring

Results

  • Safe delivery with 0 accidents, injuries or issues over any of the festivals.
  • Very high footfall despite weather at Birmingham festival.
  • Safe and successful activation of previously unknown spaces.
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