This policy covers all data that is shared by anyone who communicates with We Group or any of its subsidiaries via this website, email or telephone.
We Group have an appointed data controller, Nick Morgan, who can be contacted via the following email if you have any queries: workwithus@wegroup.london
Information we collect and why
The personal information we collect consists of contact details of any current and prospective business associates, as well as any other relevant information required for safe and efficient working practices in our workplace or on an event site.
This information may include photographic ID providing evidence of specific qualifications, such as plant licenses and food hygiene training.
We require this information in order to carry out our business and failing to provide this information may mean that we are not able to work with you.
How your information is collected
Your information will be collected by us through communication via email, website enquiry, search engines, media, over the telephone or by filling in any forms or contracts we may send to you.
In some cases, your details may be provided to us by a third party (for example, an event organiser or production manager). It is the responsibility of that third party to inform you that your data has been shared with us.
Use of your information
We Group collects personal data about you in the following circumstances:
- Via communication with us in person, by telephone, website enquiry, email or letter
- Fill out a form we send to you requiring your details
- Your details are submitted to us by a third party. It is the responsibility of the third party to inform you that your data has been submit to us. – E.g. if someone sends a crew name and number to us to add to a production schedule.
- Submitting personal information to us when requesting a service
- Making an enquiry
- If you are one of our clients or suppliers
We don’t sell your data to third parties, but we may be required to share it with third parties (such as local authorities and contractors) for event accreditation and safety purposes.
We may also share your personal data with:
- Trusted third parties who provide IT, hosting, administrative, or other support services on our behalf. All such parties are required to process your data securely, lawfully, and only for specified purposes in compliance with UK GDPR.
- Business partners or other registered users, where you have chosen to use networking or similar services that facilitate contact between users.
- Third parties involved in business transactions, such as mergers, acquisitions, or the sale of part or all of our business. In such cases, any new owners may continue to use your personal data as set out in this Privacy Policy. We require all third parties to respect the security of your data and to process it only in accordance with our instructions and the law.
What will your data be used for?
- On site documentation
- Suppliers Lists
- H&S documentation
- CRM
- Internal marketing (our newsletter)
- Invite Lists
We may also use your data to manage contracts, invoices, and supplier payments, and to comply with health and safety, insurance, or licensing obligations.
We only process your data when there is a lawful basis for doing so under data protection law. The main lawful bases we rely on are:
- Performance of a contract (e.g. to deliver an event or coordinate suppliers)
- Legitimate interests (e.g. managing client or supplier relationships, ensuring site safety)
- Legal obligation (e.g. health and safety compliance, recordkeeping)
- Consent (e.g. sending newsletters or invitations, if you’ve opted in).
You can withdraw your consent for marketing communications at any time by emailing workwithus@wegroup.london or using the unsubscribe link in our emails.
Storing your data
By submitting your personal data to us, you agree to its transfer, storing or processing. We will take all reasonable steps to make sure that your data is treated securely and in agreement with this privacy policy.
Data that is provided to us is stored on our secure, GDPR compliant servers.
If you are a member of, We Group’s mailing lists and no longer consent to receiving these emails, you may unsubscribe using the link on the mailer or send us an email on workwithus@wegroup.london to let us know.
Third party links
You might find links to third party websites on our Website. These websites should have their own privacy policies which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.
Right to lodge a complaint
Every subject has the right to lodge a complaint with a supervisory authority if the data subject considers the processing of their personal data to be an infringement to themselves or of the GDPR act. In the UK, this authority is the Information Commissioner’s Office (ICO). However, we would appreciate the chance to deal with your concerns first, so please contact us directly before contacting the ICO.
Email disclaimer
Please note the content of emails you receive from We Group or any of its registered employees are confidential and intended for the recipient specified in message only. It is forbidden to share any part of the messages you receive with any third party, without a written consent of the sender.
If you receive any messages by mistake, please reply to the message and follow with its deletion.
We Group have put efforts into ensuring that our emails are error and virus-free. Unfortunately, full security of emails cannot be ensured as the data included in emails could be infected, intercepted, or corrupted. Therefore, the recipient should check the email for threats with proper software, as the sender does not accept liability for any damage inflicted by viewing the content of this email.
Please note that the views and opinions included in any email belong to the author and do not necessarily mirror the views and opinions of the company and will not take any liability for such statements included in emails.
Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including any legal, accounting, or reporting requirements.
International Data Transfers
Your data is primarily stored within the UK or European Economic Area (EEA). If we transfer data outside the UK/EEA, we ensure that appropriate safeguards (such as adequacy decisions or Standard Contractual Clauses) are in place to protect your personal data.
Your Rights Under Data Protection Law
You have the following rights:
- Access – to request a copy of the personal data we hold about you.
- Correction – to ask us to correct inaccurate or incomplete data.
- Erasure (“Right to be Forgotten”) – to request deletion of your data.
- Restriction – to request that we suspend processing in certain cases.
- Portability – to request your data in a machine-readable format.
- Objection – to object to processing based on legitimate interests or for direct marketing.
- Withdraw consent – to withdraw consent at any time (without affecting processing before withdrawal).
To exercise these rights, contact us at workwithus@wegroup.london. We aim to respond within one month.
Cookies and Website Analytics
Our website may use cookies or analytics tools to understand how visitors use our site and to improve its functionality. You can set your browser to refuse all or some cookies or to alert you when they are being used.
Contact us
Please do not hesitate to contact us on workwithus@wegroup.london should you have any questions or queries on the above.