RecFest UK 2023

Background

“The biggest recruitment event in the UK. A safe space for the Recruitment community to come together, learn together, have fun together and network.” – Lauren Harrop (Recfest 2023 Speaker), LinkedIn.

The Fair is renowned for producing some of the UK’s most exciting music festivals. In recent years, however, we have made it our mission to empower a vast range of events.

This includes the likes of RecFest – the world’s largest Talent Acquisition festival – which we returned to Knebworth Park to produce for the second time. Following our continued success providing site management, sponsor management and creative input services, The Fair will be heading to Nashville, Tennessee to bring the US version of RecFest to life.

Enabling over 80 sponsors to offer a range of services on site, however, is no easy challenge. Keep scrolling to find out how we brought this incredible festival to life, and to hear more from Production Coordinator Nicky D on why we love working on such a variety of events…

Challenge

  • Managing more stakeholders than on any other show: 80 sponsors, on top of our usual stakeholders.
  • Innovation and growth brings new challenges, figuring out how to back up inflatable domes was a particularly engrossing challenge! As does finding a wi-fi solution for 6,000 attendees and 10 stages.
  • Scheduling and budgeting for a coach service in light of staff shortages following Brexit Regulations.
Previous
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Delivery

  • 8 days on site
  • Health & safety management and consulting
  • Event liaison team chairing
  • Safety Advisory Group attendance
  • Event Safety Management Plan & other safety documentation delivered
  • Premises Licence application and the licence was granted
  • Event Liaison Team Chair & management

Results

  • 7,500 thousand happy festival goers
  • Positive Local Authority Feedback
  • No major medical incidents

Delivery

  • Full event production package including budget management, procurement, scheduling, site design and more - taking into account our learning from last year (which was our first time using Knebworth Park and working with The Recruitment Events Co).
  • Successful delivery of Recfest23 - introducing new spaces such as Remote Working Zones, The Start-Up Stage and The Live Lounge
  • Health & Safety, Operational Management and Licensing services - including a new alcohol management plan to provide seamless provision to the 80 various sponsors we had on site
  • Traffic Management, Crowd Management, Sponsor Management and Site Management
  • Creative Production

Results

  • 6,000 happy recruitment professionals enjoying an incredible day out of activations, followed by Reggie Yates and Basement Jaxx in the evening
  • Excellent feedback from the client, who have engaged The Fair to delivery their first festival in the USA (Nashville baby!)
  • Equally positive audience and sponsor feedback as a result of carefully considered festival production and layout, ensuring each sponsor had equal coverage and footfall
‘Pride makes this event a privilege to work on’

Superlatives (though not always true) are thrown around a lot with festivals. Some have the most impressive tech-production, some have the most impressive eye-for-detail or the best crowd…

…and yes, Recfest is The World’s Largest Talent Acquisition Festival but it wouldn’t be unfair to suggest it could win any of the previously mentioned accolades! As an festival production agency, The Fair have worked across different sized events (whether it’s community events, independent festivals finding their feet or our latest diversification: delivering the goods in the world of festhibitions) but few events are as unique as Recfest. It’s a joy to work on a project with inspiring talent (many of whom are industry leaders in what they do), with impressive tech-production professionals (we’re looking at you Vivid!) who delivered Sound, Audio and Broadcasting (a first for The Fair) and with a client whose passion for their baby is demonstrated through their unbridled desire for every attendee and speaker to have the best time possible.

The Recruitment Events Co (TREC for short) take such pride in Recfest – making the project such a privilege to work on. In their second year working with festival production company The Fair the TREC team wanted to innovate and diversify what they provided to guests and talent. This came in the form of a new and improved Green Room, forward-thinking structures (provided by Evolution Domes, shout out to Ash and Rich) and making their night-time entertainment bigger than ever (Basement Jaxx are massive!) – providing a full festival production service, as well as operations and health and safety, The Fair found the experience to be personally enriching and found the results equally as nourishing: 6,000 happy attendees, suppliers looking to work with us again in 2024 and a whole host of warming reviews flooding LinkedIn.

Nicky D, Production Co-ordinator.

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