Southampton Oktoberfest 2017

Background

In 2017 Southampton had its first ever Oktoberfest, which took place in Guildhall Square the Cultural Quarter. The festival was organized by local business owners who run bars, nightclubs and restaurants in Southampton.

Oktoberfest Southampton approached us to cover full production and Health & Safety to deliver this large scale first time event.

Challenge

For Oktoberfest Southampton The Fair were tasked to deliver not only a new event, but in an unfamiliar location as well. The event took place in a public square, a high volume area with many pedestrians and vehicles, so traffic management was a key role for the Health & Safety team.

Location wise, Oktoberfest Southampton was also surrounded by bars, restaurants, the Civic Centre and the 02 Guildhall, which meant it was a busy area, especially in the evenings. Therefore the team needed to pay special attention when planning the access and ingress.

Delivery

The Fair covered all production for the event including bespoke set design of the stage backdrop. The team also covered H&S management on site. Additional roles included:

  • Sourcing suppliers
  • Site visits with suppliers
  • Liaison with local authority and stakeholders
  • SAG Attendance
  • Full event delivery – including build, break and live
  • Traffic Management
  • Security Management

Results

  • Successful and safe event that was attended by 2,500 people
  • Sold out event
  • Great feedback from attendees, event organizers and local authority
  • 4 days of events
  • 2 sessions on Saturday
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